The Vaccination Process

The Workplace Coordinator needs to:

4. MONITOR STAFF BOOKING NUMBERS

1. Monitor bookings numbers online. You will receive login instructions with the Booking Link to do this. We send you regular booking number updates to ensure the minimum attendees requirement is met and suggest alternatives if your bookings are under the required limit. We don’t charge for appointment postponements or cancellations but we do ask you give us reasonable notice, at least 48 hours prior to event.

2. Encourage Staff to register online prior to the date, it helps us calculate the number of vaccines to bring and reduces delays.

3. Staff that register on arrival (ROA or walk-ins) will need:
   - a Phone to book in
   - Medicare or Individual Health Identifier (IHI) number is recommended, this ensures records are uploaded to the Australian Immunisation Register (AIR) asap for Proof of Vaccination.
   We carry surplus vaccines for ROA’s but prefer pre-bookings that significantly reduces delays.

4. Remind Staff regularly about the event. Attendees will receive SMS and email reminders just before the clinic. On the day, the Nurse will liaise with the Coordinator regarding absent staff that booked, referred to as no shows, this may affect your minimum attendee requirement, resulting in fees for unused vaccines. If staff with appointments are delayed, they can just show up and join the queue, appointments are not mandatory.